About Documents and Reports

A report is a formal record containing information in a printed or electronic format. Reports have a consistent, structured layout and are generally stored in a single file on a storage volume.

A document is a section of a report that is logically independent from other sections. Documents are the units that a report is divided into, when it is stored in the report warehouse.

When reports are stored in Monarch Server, they are compressed and stored in their entirety. Users retrieving information from the report warehouse, however, may choose to retrieve a report (Report search) or portions of a report (Document search).

For example, a February music invoice report may contain invoices for dozens of different music stores. But a user looking for the February invoice for only Betty’s Music Store needs to retrieve just that portion of the file. The invoice for Betty’s Music Store can be represented as a single document in the stored February invoice report.